Admission information

THE ORGANISATION AND COURSE OF THE ENROLMENT TO STUDIES AT UBB, DURING THE PERIOD OF CANCELLATION
OF FACE-TO-FACE DIDACTIC ACTIVITIES

Documents Required For The Application To Doctoral Studies For Citizens Of All Other Countries Members Of The European Union, Of Countries Belonging To The European Economic Area, And Of The Swiss Confederation

Admission calendar for Ph.D academic year 2020 – 2021

Deadlines:

• For submitting the file for the CNRED certificate: until Jun 30, 2020

1. How to apply for Ph.d. to Babes-Bolyai University

Admission for EU citizens

1. All candidates to doctoral studiesneed to have a doctoral supervisor from Universitatea Babeş-Bolyai and to receive the preliminary agreement from the future supervisor, in order to apply for Ph.d studies.

• List of faculties and domains from UBB: https://doctorat.ubbcluj.ro/eng/doctoral-schools/
• Doctoral supervisors: https://doctorat.ubbcluj.ro/documente/alte_fisiere/Conducatori_Doctorat_Dupa_Facultati.pdf
• Fields of study: https://doctorat.ubbcluj.ro/eng/the-fields-of-doctoral-studies/

2. Previous to the registration for doctoral studies, candidates which have studies in UE countries, beside Romania, must obtain, the Certificate of equivalencyfrom the National Centre for Recognition and Equivalence of Diplomas Granted Abroad, belonging to the Romanian Ministry of National Education.

Required documents by CNRED (follow the link): https://www.cnred.edu.ro/en/recognition-studies-european-citizens-admission-master-doctorate-level-in-Romania

• The Hague Apostille is requested for diplomas from countries which are parties to the Hague Apostille , issued by the competent authorities in the issuing countries. The Hague Apostille is requested for diplomas from Italy, Greece, Spain, Portugal and Cyprus.
• List of countries for which the authentication of study documents is requested

For the recognition of studies all the candidates that have studies in UE countries (beside Romania) and want to apply for Ph.D studies must send all the requested documents by CNRED.

• All the original certified translations of the documents need to be sent by regular postal mail. The mailing address is: Institutul de Studii Doctorale, Universitatea Babeş-Bolyai, Str. M. Kogălniceanu nr. 1, 400084 Cluj-Napoca, Romania;
• For the documents issued in Romanian, English, French, Spanish, Italian language, color scan copyes will be sent together with a affidavit/self-statement regarding the accuracy / correctness of the documents sent online, to the email address: cosmina.ciobanu@ubbcluj.ro;

NOTE: The University Babes-Bolyai does not take into consideration applications received after the deadline. The last day of receiving and processing the files is Jun 30, 2020, please make sure the documents will reach our University before.

Before sending the documents it is mandatory to inform the Institute for doctoral studies at the email address: cosmina.ciobanu@ubbcluj.ro: the name of the company with which the documents were sent, a list with all the documents sent, and a statement regarding the assumption of responsibility for the documents sent by post mail or courier (ISD it is not responsible for the eventual damages to the documents received). ISD will confirm receipt of the documents.

1. ADMISSION

EU citizens have to go through the same admission process as the Romanian students. Therefore, please consult the website of the doctoral schools that interests you in order to find more information regarding the admission calendar and the admission requirements.

Documents required for the admission:

All the candidates need to submit the admission file in the period mentioned in the admission calendar. The Babes-Bolyai University does not take into consideration applications submitted after the deadline or incomplete applications.

1. Preliminary agreement
2. Consent for processing personal data
3. Statement/ affidavit signed, regarding the correctness and authenticity of the documents submitted online by the candidate.
4. Application Form generated at https://academicinfo.ubbcluj.ro/admitere/
5. Certificate of Equivalency
6. Curriculum Vitae
7. List of scientific publications
8. High School graduation diploma (certified copy, if the original is written in English, French, or Romanian;  if the original is written in any other language, a certified translation in Romanian or English is required, together with a copy of the original document)
9. Bachelor degree diploma with the transcript of records or diploma supplement (certified copies, if the originals are written in English, French, or Romanian;  if the originals are written in any other language, certified translations in Romanian or English are required, together with copies of the original documents)
10. Master degree diploma with the transcript of records or diploma supplement (certified copies, if the originals are written in English, French, or Romanian; if the originals are written in any other language, certified translations in Romanian or English are required, together with copies of the original documents)
11. Birth certificate (certified copy, if the original is written in English, French, or Romanian; if the original is written in any other language, a certified translation in Romanian or English is required, together with a copy of the original document)
12. Marriage certificate (if the name changed subsequent to marriage) or any other document, relevant as a proof of current name  (certified copies, if the originals are written in English, French, or Romanian;  if the originals are written in any other language, certified translations in Romanian or English are required, together with copies of the original documents)
13. Copies of the Passport and the Identity Card
14. If the candidate intends to study in Romanian language, one of the following documents will be submitted: certificate of proficiency in Romanian language, or preparatory year graduation certificate, or documents proving the graduation of at least 4 years of study in an educational institution with Romanian as language of instruction.
15. Copy of the receipt for the tax paid at Babeş-Bolyai University for the Ph.D admission contest and file processing.
16. Admission and file processing fee 2020-2021 

The citizens of all other countries members of the European Union, of countries belonging to the European Economic Area, and of the Swiss Confederation can apply to PH.D studies like the Romanian citizens, at tuition paying program at part-time or full time program or state budget financing.

Taxes for tuition paying students for the academic year 2020-2021

• Admission exams

Admission examination will be held by the Doctoral Schools in the month of September 2020 (to be decided by each faculty of the University Babes-Bolyai). The candidate will have to participate to the admission exams organized by the Doctoral School. Only those candidates who are declared admitted will be registered officially as PhD students.

1. Confirmations and Enrollment:

All the candidates which passed the admission exams and fulfilled all mandatory requirements in accordance with the national legislation and university regulations will be included, by the Institute for Doctoral Studies, on the list of candidates proposed for enrolment.

To enrol to Ph.d all the candidates need to submit the study contract signed in original in 4 copies and the proof of payment for the candidates admitted to fee.

The Babes-Bolyai University does not take into consideration documents submitted after the deadline mentioned in the admission calendar.

Admission calendar for Ph.D academic year 2020 – 2021

The admission will be made according to the regulation in force for the academic year 2020-2021:

1. How to aply for PH.d at UBB;
2. All candidates to doctoral studies need to have a doctoral supervisor from Universitatea Babeş-Bolyai and to receive the preliminary agreement from the future supervisor, in order to apply for Ph.d studies.

• List of faculties and domains from UBB: https://doctorat.ubbcluj.ro/eng/doctoral-schools/
• Doctoral supervisors: https://doctorat.ubbcluj.ro/documente/alte_fisiere/Conducatori_Doctorat_Dupa_Facultati.pdf
• Fields of study: https://doctorat.ubbcluj.ro/eng/the-fields-of-doctoral-studies/

All candidates to doctoral studies have to obtain a Preliminary agreement (click on it) signed by a doctoral supervisor from Universitatea Babeş-Bolyai. The candidates which cannot get in touch with a supervisor, will submit the following documents to the Institute for Doctoral Studies, by email: passport, letter of intention that specifies the Faculty and the field of study for the Ph.d, a Curriculum Vitae (Resume), a short research project (1-2 pages), references, the list of scientific publications, and other documents deemed relevant for the previous studies and activity, and for the intended research project. The Institute for Doctoral Studies will forward these documents to the doctoral schools. 

Contact person: cosmina.ciobanu@ubbcluj.ro

2. Letter of Acceptance

For citizens of non-EU countries, and of countries which do not belong to the European Economic Area or Swiss Confederation, the access to doctoral studies is conditioned by the issuance of a Letter of Acceptance to Studies by the Romanian Ministry of National Education.

All the original certified and translated documents, required for issuing the Letter of Acceptance will be sent by e-mail (cosmina.ciobanu@ubbcluj.ro) and courier in the period May 1 – until Jun 30, 2020. Full application files will be sent by post mail/courier at the address: Institutul de Studii Doctorale, Universitatea Babeş-Bolyai, Str. M. Kogălniceanu nr. 1, 400084 Cluj-Napoca, Romania.

Documents received after the period mentioned or incomplete files will not be processed, please try to send all the documents in the period mentioned in the calendar.

Required Documents for issuing the Letter of Acceptance:

Documents required for the application file Preliminary observation: all certified copies and all certified translations mentioned in the following list will be authenticated by the Romanian embassy from the issuing country, or will have the Hague Apostille, or will be authenticated in accordance with specific treaties signed by Romania and other states. Deadline Jun 30, 2020.

1. Preliminary agreement signed by a doctoral supervisor from Babeş-Bolyai University (click on it);
2. Consent for processing personal data
3. Candidate’s contact data (correspondence address, phone number, e-mail address)
4. Application for the issuance of Letter of Acceptance to Studies (Annex no. 2 to OMEN no. 3473 /2017) – Click on it
5. High School graduation diploma or its equivalent and transcript of records (if the original document is written in Romanian, English or French, then a certified copyis required; if the original document is written in any other language, then a certified translation in Romanian or in English, together with a certified copy of the original is required). For residents of countries that have signed the Hague Convention, the Hague Apostille is requested: https://www.gsccca.org/notary-and-apostilles/apostilles/hague-apostille-country-list; for all the others, the documents have to be authenticated  by the Ministry of Foreign Affairs, the Ministry of Education and the Romanian Embassy in their homeland);
6. Bachelor’s Degree diploma (or its equivalent) and transcript of records or diploma supplement (if the original documents are written in Romanian, English or French, then certified copiesare required; if the original documents are written in any other language, then certified translations in Romanian or in English, together with certified copies of the originals are required). For residents of countries that have signed the Hague Convention, the Hague Apostille is requested: https://www.gsccca.org/notary-and-apostilles/apostilles/hague-apostille-country-list; for all the others, the documents have to be authenticated  by the Ministry of Foreign Affairs, the Ministry of Education and the Romanian Embassy in their homeland);
7. Master’s Degree diploma (or its equivalent) and transcripts of records or diploma supplement (if the original documents are written in Romanian, English or French, then certified copiesare required; if the original documents are written in any other language, then certified translations in Romanian or in English, together with certified copies of the originals are required). For residents of countries that have signed the Hague Convention, the Hague Apostille is requested: https://www.gsccca.org/notary-and-apostilles/apostilles/hague-apostille-country-list; for all the others, the documents have to be authenticated  by the Ministry of Foreign Affairs, the Ministry of Education and the Romanian Embassy in their homeland);
8. Copy and certified translation of the certificate attesting to the Bachelor or Master graduation exam for current year graduates;
9. Birth certificate (if the original document is written in Romanian, English or French, then a certified copyis required; if the original document is written in any other language, then a certified translation in Romanian or in English or in French, together with a certified copy of the original is required);
10. Marriage certificate (only if the applicant’s last name changed subsequent to marriage) or any other document relevant for the name change (if the original documents are written in Romanian, English or French, then certified copiesare required; if the original documents are written in any other language, then certified translationsin Romanian or in English or in French, together with certified copies of the originals are required);
11. Passport copy – valid for at least 6 months after the issuing date of the Letter of Acceptance;
12. Copy of the document certifying the permanent residence abroad
13. Medical certificate (in Romanian, English or French) attesting that the applicant does not suffer from any contagious diseases or any other illnesses incompatible with the future profession;
14. Two photos (3 cm X 4 cm);
15. Curriculum vitae (Resume);
16. List of scientific publications;
17. 2 CD/DVD with all the documents required for issuing the letter of acceptance scanned

Note: Babes-Bolyai University will process your file and will send it to the Ministry of Education and Research for evaluation (MEC will not process documents which are not according to the requirements, or incomplete files). It may take up to 30 working days to receive an answer from the Ministry of National Education. Once the answer is received, the University of Bucharest will inform the student about the results. If the letter of acceptance was issued, we decide together the way through which the document will be sent to the candidate. During this time, candidates could be asked for supplemental or explanatory documents. The issuing stages of the Letter of Acceptance are described in Chapter

OBS. Representatives of the future students must present upon submission of the file a power of attorney stating that he/she is empowered by the student to represent him/her in the admission process.

1. Admission procedures and admission exams

All the candidates that received the letter of acceptance must submit the admission documents in the admission period mentioned in the calendar.
Documents received after the period mentioned or incomplete files will not be processed, please try to send all the documents in the period mentioned in the calendar.

Required documents for the admission:

In the admission period the candidates must submit the following documents:

1. 1. Application form (form provided by the Institute for Doctoral Studies) generated at  https://academicinfo.ubbcluj.ro/admitere/ (available only in the admission period)
   2. Letter of acceptance
   3. Preliminary agreement signed by a doctoral supervisor from Universitatea Babeş-Bolyai (form provided by the Institute for Doctoral Studies);
   4. Consent for processing personal data (click on it)
   5. Statement/ affidavit signed, regarding the correctness and authenticity of the documents submitted online by the candidate.
   6. High School graduation diploma or its equivalent and transcript of records (if the original document is written in Romanian, English or French, then a certified copyis required; if the original document is written in any other language, then a certified translation in Romanian or in English or in French, together with a certified copy of the original is required);
   7. Bachelor’s Degree diploma (or its equivalent) and transcript of records or diploma supplement (if the original documents are written in Romanian, English or French, then certified copiesare required; if the original documents are written in any other language, then certified translations in Romanian or in English or in French, together with certified copies of the originals are required);
   8. Postgraduate Studies diploma/Master’s Degree diploma (or its equivalent) and transcripts of records or diploma supplement (if the original documents are written in Romanian, English or French, then certified copiesare required; if the original documents are written in any other language, then certified translations in Romanian or in English or in French, together with certified copies of the originals are required);
   9. Copy and certified translation of the certificate attesting to the Bachelor graduation exam for current year graduates
   10. Birth certificate (if the original document is written in Romanian, English or French, then a certified copyis required; if the original document is written in any other language, then a certified translation in Romanian or in English or in French, together with a certified copy of the original is required);
   11. Marriage certificate (only if the applicant’s last name changed subsequent to marriage) or any other document relevant for the name change (if the original documents are written in Romanian, English or French, then certified copiesare required; if the original documents are written in any other language, then certified translations in Romanian or in English or in French, together with certified copies of the originals are required);
   12. Passport copy – valid for at least 6 months after the issuing date of the Letter of Acceptance;
   13. Copy of the document certifying the permanent residence abroad
   14. Two photos (3 cm X 4 cm);
   15. Curriculum vitae (Resume);
   16. Medical certificate (in Romanian, English or French) attesting that the applicant does not suffer from any contagious diseases or any other illnesses incompatible with the future profession;
   17. List of scientific publications;
   18. Language certificate. If the candidate intends to study in Romanian language, one of the following documents will be submitted: certificate of proficiency in Romanian language, or preparatory year graduation certificate, or documents proving the graduation of at least 4 years of study in an educational institution with Romanian as language of instruction.
   19. Receipt attesting the payment of the processing fee and the admission fee

   The account info: RO 16 RNCB 0106026604700008, opened at Banca Comerciala Romana, branch Cluj-Napoca, str. George Bariţiu nr. 10 – 12, RO – 400027 Cluj-Napoca, Romania, SWIFT CODE: RNCBROBU).

Admission exams will be held by the Doctoral Schools in the month of September 2020 (to be decided by each faculty of the University Babes-Bolyai). The candidate will have to participate to the admission exams organized by the Doctoral School. Only those candidates who are declared admitted will be enrolled officially as PhD students.

III. Enrollment

All the candidates that received the letter of acceptance, came at the admission and passed the admission exams and fulfilled all mandatory requirements in accordance with the national legislation and university regulations will be included, by the Institute for Doctoral Studies, on the list of candidates proposed for enrolment.

• All the candidates need to confirm the place: fee students must submit the the proof of payment for at least 25% of the annual fee (monthly fee x 9/10 months of study = annual fee), budget students must submit the last diploma obtained in original.
• For the enrolment must be submitted the study contract signed in original in 4 copies

The students that don’t submit all the necessary documents for confirmation of the place and enrolment in the specified calendar won’t be enrolled to Ph.d. 

Observation: The academic year starts on October 1.

FEES for citizens of non-EU countries, and of countries which do not belong to the European Economic Area or Swiss Confederation

1. The admission fee and processing fee for the file
2. The taxes for tuition-paying doctoral students for the academic year 2020-2021 study fees (the monthly fee, and the public defense fee) are subject to approval by the Senate of Universitatea Babeş-Bolyai. (monthly fee x 9/10 months of study = annual fee)

The taxes can be paid by bank transfer at the account info: RO 16 RNCB 0106026604700008, opened at Banca Comerciala Romana, branch Cluj-Napoca, str. George Bariţiu nr. 10 – 12, RO – 400027 Cluj-Napoca, Romania, SWIFT CODE: RNCBROBU). On the receipt it is mandatory to be mentioned the faculty and the academic year (example: Faculty…, 1^st payment 2020-2021).

1. Scholarships offered by the Ministry of Foreign Affairs

Scholarships offered by the Romanian State to foreign citizens through the MFA – follow the link and contact MFA for more details: https://www.mae.ro/en/node/1025